Microsoft Dynamics 365 Business Central: features, editions and UK prices

Checked 27 October 2026 · 14 min read · ERP, Accounting, Manufacturing, WMS

Microsoft Dynamics 365 Business Central is an ERP, accounting, manufacturing and warehouse management software from Microsoft. This page sets out what Microsoft's own UK pages say about it: the editions and what they cost, which features are built in and which need an app or add-on. It is a factual summary to help you build a shortlist, not a recommendation for or against Microsoft Dynamics 365 Business Central.

From Microsoft's own documentation and official app marketplace we confirmed 80 features for Microsoft Dynamics 365 Business Central: 69 built in, 20 that work after setup, 3 that need a developer or partner, and 5 available through a named app - each with the store it comes from. Each is listed below with the vendor's own words and a link to the source.

Microsoft Dynamics 365 Business Central editions and UK prices

Prices as published by Microsoft on 27 October 2026. Prices change; always confirm the current price and terms with Microsoft before you buy.

Finance and accounting: Microsoft Dynamics 365 Business Central

• Analysis codes / dimensions – built in. “Dimensions are values that categorize entries so you can track and analyze them on documents, such as sales orders.” (learn.microsoft.com) works after setup in the standard product. “Another example is to set up a dimension called Department , then use that dimension when you post sales documents.” (learn.microsoft.com)
• Automatic bank reconciliation – built in. “The Bank Acc. Reconciliation page offers automatic matching functionality based on a matching of text on a bank statement line (left pane) with text on one or more bank account ledger entries (right pane).” (learn.microsoft.com)
• Making Tax Digital VAT returns – built in. “Business Central supports Making Tax Digital and the GovTalk service.” (learn.microsoft.com)
• Multi-currency – built in. “The Foreign Currency Balance report displays account balances in both local and foreign currencies for G/L, customer, or vendor accounts and is especially useful for managing multi-currency accounts.” (learn.microsoft.com)
• Multiple companies / entities – built in. “Combine general ledger entries from multiple companies in one virtual consolidated company for financial analysis.” (learn.microsoft.com)
• Intercompany transactions – built in. “Intercompany transactions simplify and streamline business processes and transactions between companies in the intercompany partnership.” (learn.microsoft.com) works after setup in the standard product. “Set up intercompany partners and process transactions, manually or automatically, between legal entities within the same company.” (learn.microsoft.com)
• Group consolidation – built in. “Business Central gives accountants tools that help them transfer general ledger entries from two or more companies (subsidiaries) into a consolidated company.” (learn.microsoft.com) works after setup in the standard product. “If you don't need advanced settings, such as including a company that you only own part of, you can use the Company Consolidation setup guide to quickly set-up a consolidation.” (learn.microsoft.com)
• Budgets and forecasts – built in. “You can create budgets for any given time period.” (learn.microsoft.com)
• Fixed assets and depreciation – built in. “The fixed assets functionality in Business Central provides an overview of your fixed assets and helps ensure that their depreciation is correct.” (learn.microsoft.com) works after setup in the standard product. “Use the Insurance Card page to set up an insurance policy to cover one or more fixed assets.” (learn.microsoft.com)
• Deferrals and accruals – built in. “When you post the sales or purchase document, the revenue or expense is deferred to the accounting periods you specify in the deferral template and the posting date.” (learn.microsoft.com) works after setup in the standard product. “To recognize revenues or expenses in a later period than the transaction posted in, you can set up a schedule to automatically defer them.” (learn.microsoft.com)
• Recurring journals – built in. “A recurring journal is a general journal with specific fields for managing transactions that you often post with few, if any, changes.” (learn.microsoft.com)
• Cash-flow forecasting – built in. “This walkthrough describes how you can use the financial reports feature to make cash flow forecasts.” (learn.microsoft.com)
• Project / job costing – built in. “Manage project management tasks, such as creating projects and scheduling resources.” (learn.microsoft.com)
• Period and year-end close – built in. “When a fiscal year is over, you must close the periods that comprise it.” (learn.microsoft.com)
• Full audit trail – built in. “The Audit Trail report provides a detailed register and entry trace for auditing purposes.” (learn.microsoft.com)

Purchasing and payables: Microsoft Dynamics 365 Business Central

• Purchase ordering – built in. “You create a purchase invoice or purchase order to record the cost of purchases and to track accounts payable.” (learn.microsoft.com)
• Purchase order approval – works after setup in the standard product. “Finally, Sean creates the required approval workflow as a copy of the existing Purchase Order Approval Workflow template, leaves all existing event conditions and response options unchanged, and then enables the workflow.” (learn.microsoft.com)
• Purchase requisitions – built in. “The Requisition Worksheet page lists items that you want to order.” (learn.microsoft.com)
• Supplier invoice approval workflow – built in. “The status of the record, such as a purchase invoice, is updated from Open to Pending Approval and remains locked for processing until all approvers approve the record.” (learn.microsoft.com)
• Invoice capture (OCR / e-mail in) – works after setup in the standard product. “As an alternative to sending the file from the Incoming Documents page, the OCR service can offer the option to process files forwarded to a dedicated email address .” (learn.microsoft.com)
• Supplier payment runs (BACS) – through BCN BACS - Barclays Bank (UK) by Evo-soft Ltd. (Price on request, Microsoft Marketplace). “The BCN BACS - Barclays Bank (UK) application from BCN introduces a predefined template to export your BACS payments in Barclays Bank (UK) Format.” (marketplace.microsoft.com)
• Employee expenses – built in. “After an expense report is approved, you post it to the general ledger.” (learn.microsoft.com)
• Landed costs – built in. “For purchases, the landed cost of a purchased item consists of the vendor's purchase price and all other direct item charges that can be assigned to individual receipts or return shipments.” (learn.microsoft.com)

Sales, invoicing and receivables: Microsoft Dynamics 365 Business Central

• Quotes / estimates – built in. “The Job Quote report generates a customer-facing quote for a project.” (learn.microsoft.com)
• Sales orders – built in. “This article provides guidance on when you should use a customer sales order in addition to an invoice.” (learn.microsoft.com)
• Recurring invoices / subscriptions – built in. “You bill contracts from the Recurring Billing page.” (learn.microsoft.com)
• Customer price lists and discounts – built in. “Sales prices can be made dependent on the customer groups to which you sell.” (learn.microsoft.com) works after setup in the standard product. “You can define sales line discounts for a group of customers instead of applying them individually.” (learn.microsoft.com)
• Online card / direct debit payment – built in. “When you send a sales invoice by email, there's a PayPal link in the email body and in the attached PDF document.” (learn.microsoft.com)
• E-invoicing (Peppol or similar) – built in. “Microsoft supports electronic invoicing in Business Central through the E-Document app, a standardized framework available across all localizations.” (learn.microsoft.com)
• Sales commission – built in. “For each line, the report calculates sales-based, profit-based, and adjusted profit-based commissions using the salesperson's commission percentage.” (learn.microsoft.com)

Stock and warehouse: Microsoft Dynamics 365 Business Central

• Stock control – works after setup in the standard product. “Before you can manage warehouse activities and inventory costing, you must configure the rules and values that define the company's inventory policies.” (learn.microsoft.com)
• Multiple warehouses / locations – built in. “You can use multiple locations or use bins to model your warehouse and organizational structure.” (learn.microsoft.com)
• Bin locations – built in. “The most effective way to create the bins of your warehouse is to generate groups of similar bins in the bin creation worksheet, but you can also create your bins individually from the location card.” (learn.microsoft.com) works after setup in the standard product. “You give each bin its basic flow activities, and thereby define the way a bin is used, by assigning it a bin type.” (learn.microsoft.com)
• Batch / lot tracking – built in. “The Lot No Label report generates printable labels for lot-tracked items.” (learn.microsoft.com)
• Serial number tracking – built in. “You can assign serial numbers, lot numbers, and package numbers to outbound and inbound documents.” (learn.microsoft.com) works after setup in the standard product. “Enable specific batches on the Item Journal page to let people enter serial, lot, and package data directly on journal lines.” (learn.microsoft.com)
• Expiry / best-before dates – built in. “The Item Expiration - Quantity report shows current inventory levels for items that you track expiration for.” (learn.microsoft.com)
• Barcode scanning – built in. “The following table lists the pages that support barcode scanning of item references from the Business Central mobile app.” (learn.microsoft.com) needs a developer or partner to build it. “Business Central offers native barcode scanning support in the mobile app and AL language, enabling developers to provide barcode scanning capability to users of the mobile app.” (learn.microsoft.com)
• Warehouse handheld app – through VisionScan by Vision People A/S (Free, Microsoft Marketplace). “With VisionScan, you can use your iPad, Tablet PC or mobile phone for barcode scanning, as a supplement or alternative to old and slow handheld terminals when scanning barcodes in connection with different work processes.” (marketplace.microsoft.com)
• Pick, pack and despatch – built in. “In Business Central, you pick and ship items using one of four methods, as described in the following table.” (learn.microsoft.com)
• Goods-in / receiving – built in. “In Business Central, you receive items and put them away using one of four methods, as described in the following table.” (learn.microsoft.com)
• Stock transfers – built in. “You can transfer inventory items between locations by creating transfer orders.” (learn.microsoft.com) works after setup in the standard product. “To transfer items, you must set up locations and transfer routes.” (learn.microsoft.com)
• Cycle counting / stocktake – built in. “To count some items more often than others, perhaps because of their value, use cycle counts.” (learn.microsoft.com)
• Reorder points and replenishment – works after setup in the standard product. “The Reordering Policy field on item cards has planning methods that determine how the individual planning parameters interact.” (learn.microsoft.com)
• Kits and bundles – built in. “An assembly item is a sellable item that contains an assembly BOM.” (learn.microsoft.com)
• Carrier labels and tracking – through Shiptheory by Shiptheory (Price not published, Microsoft Marketplace). “Shiptheory connects Microsoft Business Central users to 150+ global parcel and pallet carriers.” (marketplace.microsoft.com)
• Stock valuation (FIFO / average / standard) – built in. “The costing method determines whether an actual or a budgeted value is capitalized and used in the cost calculation.” (learn.microsoft.com)
• Returns (RMA) – built in. “A sales return order automatically issues the related sales credit memo and other return-related documents, such as a replacement sales order, if needed.” (learn.microsoft.com)

Manufacturing and production: Microsoft Dynamics 365 Business Central

• Bills of materials – built in. “The BOM - Raw Materials report shows the components in an items bill of materials (BOM), for both assembly and production.” (learn.microsoft.com)
• Multi-level bills of materials – built in. “The About BOM - Sub-Assemblies report shows an overview of components, if you produce and/or assemble subassemblies.” (learn.microsoft.com)
• Routings / operations – built in. “Manufacturing companies use routings to visualize and direct the manufacturing process.” (learn.microsoft.com)
• Production / work orders – built in. “The Production Order - WIP report shows a detailed overview of the work-in-process (WIP) costs associated with released production orders.” (learn.microsoft.com)
• MRP (materials requirements planning) – built in. “The planning system can calculate MPS and MRP on request, or both at the same time.” (learn.microsoft.com)
• Capacity planning / scheduling – built in. “The Capacity Task list report shows the production orders that are waiting to be processed at the work centers and machine centers.” (learn.microsoft.com)
• Simple assembly / kitting builds – built in. “Assembly orders are internal orders, just like production orders.” (learn.microsoft.com)
• Subcontracting – built in. “The following steps describe how to create a subcontracting purchase order from a released production order.” (learn.microsoft.com)
• Quality control / inspections – built in. “Quality management features can help you maintain product quality standards by creating inspections at key points in your purchasing, production, assembly, and warehouse management processes.” (learn.microsoft.com)
• Production costing – built in. “A standard cost system determines inventory unit cost based on some reasonable historical or expected cost.” (learn.microsoft.com)

Customers and CRM: Microsoft Dynamics 365 Business Central

• Contacts and companies – built in. “You can record details about external contacts so that communication is more successful, and so it's easier to convert them to formal customer, vendor, or bank relationships.” (learn.microsoft.com) works after setup in the standard product. “Set up contact management before you create contacts.” (learn.microsoft.com)
• Sales pipeline / opportunities – built in. “This article describes several features that you can use to manage sales opportunities and move them toward completion.” (learn.microsoft.com)
• Outlook / Gmail integration – built in. “With Business Central, you can manage business interactions with your customers and vendors, directly in Microsoft Outlook.” (learn.microsoft.com)
• Customer service cases / tickets – built in. “You can use the Service Order page to create documents where you enter information about a service, such as repairs and maintenance, on service items by customer request.” (learn.microsoft.com)

People, HR and payroll: Microsoft Dynamics 365 Business Central

• Employee records – built in. “In Business Central, you can keep detailed records of your employees.” (learn.microsoft.com)
• Holiday and absence – built in. “To manage an employee's absence, you must record the absence on the Absence Registration page.” (learn.microsoft.com)
• UK payroll (RTI) – through Kick Payroll for Dynamics by Kick ICT Group Ltd (Price not published, Microsoft Marketplace). “Kick Payroll for Dynamics is an easy to use UK payroll with the ability to split payroll into multiple companies and submit separately to HMRC, the ability to set up multiple payroll groups with individual payment frequencies and control on which users can access specific groups.” (marketplace.microsoft.com)

E-commerce and channels: Microsoft Dynamics 365 Business Central

• Amazon / eBay channels – through eConnect for Amazon by Dynamics eShop Inc. (Price not published, Microsoft Marketplace). “Dynamics eShop provides a unified connector that integrates Amazon with Microsoft Dynamics 365 Business Central.” (marketplace.microsoft.com)
• Web order import – built in. “When you import Shopify orders, Business Central retrieves both the shop currency and the presentment currency with their amounts.” (learn.microsoft.com) works after setup in the standard product. “This article describes the settings and steps that you must complete if you want to synchronize and fulfill Shopify sales orders in Business Central.” (learn.microsoft.com)
• Shopify connection – built in. “The Shopify Connector synchronizes products, inventory, customers, orders, fulfillments, transactions, and payouts between the two services.” (learn.microsoft.com)
• Drop-shipping – works after setup in the standard product. “Select the drop-shipment sales order line, choose the Order action, choose the Drop Shipment action, and then choose the Purchase Order action.” (learn.microsoft.com)
• Product information (PIM) – built in. “You can also assign item attributes to item categories, which then apply to the items that use the item categories.” (learn.microsoft.com)

Reporting, platform and integrations: Microsoft Dynamics 365 Business Central

• On-premise option – built in. “Some features are only available with Business Central online, not on-premises.” (learn.microsoft.com)
• Mobile app – built in. “This article answers questions that our advanced users often ask about the mobile apps for Business Central.” (learn.microsoft.com)
• Custom reports – built in. “In addition, you can create your own report layouts, either from scratch or based on an existing layout.” (learn.microsoft.com) works after setup in the standard product. “Word layouts enable you to design report layouts by using Microsoft Word.” (learn.microsoft.com)
• Dashboards / KPIs – built in. “You can easily track the KPIs that the Power BI reports display against your business objectives.” (learn.microsoft.com)
• Excel integration – built in. “With pages that display a list of records in rows and columns, such as a list of customers, sale orders, or invoices, you can export the list to Microsoft Excel and view it there.” (learn.microsoft.com)
• Power BI / BI tool connection – built in. “It's easy to get insights into your Business Central data with Power BI - a data visualization system from Microsoft.” (learn.microsoft.com)
• Open API – built in. “The API library for Business Central provides a simplified representation of the underlying entities.” (learn.microsoft.com) works after setup in the standard product. “The API Setup page allows you to define templates that are used to populate empty properties on an entity when you create a POST action through the API.” (learn.microsoft.com) needs a developer or partner to build it. “Once you have the API access enabled, you can write code that integrates your web service or SaaS solution with the sustainability features in the Business Central.” (learn.microsoft.com)
• App marketplace – built in. “These apps are also called extensions because they extend Business Central.” (learn.microsoft.com)
• Workflow / approval automation – works after setup in the standard product. “You can set up and use workflows that connect business-process tasks performed by different users.” (learn.microsoft.com) needs a developer or partner to build it. “Before you can begin using workflows, you must set up workflow users, create the workflows (potentially preceded by code customization), and specify how users receive notifications.” (learn.microsoft.com)
• Role-based permissions – built in. “To check the permissions in the permission sets, on the Permission Sets page, use the Permissions action.” (learn.microsoft.com) works after setup in the standard product. “Before you assign permissions to users and groups, you must define who can sign in by creating users according to their license.” (learn.microsoft.com)
• Document attachments – built in. “Business Central lets you store document attachments, such as PDFs, images, and scanned documents, outside the Business Central database.” (learn.microsoft.com)

Not available in Microsoft Dynamics 365 Business Central

Microsoft's own documentation says these are not available:

• Bank transaction feeds – not available. “The Envestnet Yodlee Bank Feeds service is only supported in the United States and Canada.” (learn.microsoft.com)

How to compare Microsoft Dynamics 365 Business Central with other systems

The useful comparison is against the features your business actually needs. Write down the five or six processes you cannot work without, check each against the list above and against the same list for other systems, and ask each vendor to show those processes in a demo using your own examples.

See our guides to ERP software and accounting software and manufacturing software and warehouse management software.

Frequently asked questions