QuickBooks: features, editions and UK prices

Checked 27 October 2026 · 6 min read · Accounting

QuickBooks is an accounting software from Intuit. This page sets out what Intuit's own UK pages say about it: the editions and what they cost, which features are built in and which need an app or add-on. It is a factual summary to help you build a shortlist, not a recommendation for or against QuickBooks.

In total we confirmed 34 features for QuickBooks from public information: 24 built in and 10 through an app, add-on or separate Intuit product. Each is listed below with the vendor's own words and a link to the source.

QuickBooks editions and UK prices

Prices as published by Intuit on 27 October 2026. Prices change; always confirm the current price and terms with Intuit before you buy.

Finance and accounting: QuickBooks

• Automatic bank reconciliation – built in. “Your transactions are instantly pulled into QuickBooks and reconciled for you to review.” (quickbooks.intuit.com)
• Making Tax Digital VAT returns – built in (Simple Start). “QuickBooks making tax digital for VAT software is available to all QuickBooks simple start, essential, plus and advanced subscribers.” (quickbooks.intuit.com)
• Multi-currency – built in (Essentials). “Multiple currencies record transactions in other currencies without worrying about exchange rate conversions.” (quickbooks.intuit.com)
• Budgets and forecasts – built in (Plus). “Budgeting create budgets with real-time data you can collaborate with your team on.” (quickbooks.intuit.com)
• Fixed assets and depreciation – built in (Advanced). “Auto-track fixed assets We'll automatically track fixed asset values for your review, access all fixed asset info in one spot, and get insights about what may come next.” (quickbooks.intuit.com)
• Project / job costing – built in (Plus). “Project profitability see how every project is tracking, so you can control costs and maximise profit.” (quickbooks.intuit.com)

Purchasing and payables: QuickBooks

• Purchase ordering – built in (Plus). “Purchase orders create and send purchase orders to your vendors whenever you need to buy supplies, then add it to a transaction so your books are up to date.” (quickbooks.intuit.com)
• Invoice capture (OCR / e-mail in) – built in. “No, receipt and bill capture are both included as part of your QuickBooks subscription.” (quickbooks.intuit.com)
• Employee expenses – built in. “Review and track all employee expenses directly in QuickBooks.” (quickbooks.intuit.com)

Sales, invoicing and receivables: QuickBooks

• Quotes / estimates – built in (Sole Trader Plus). “Send estimates customise estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.” (quickbooks.intuit.com)
• Sales orders – built in (Plus). “Sales orders keep track of items you agreed to sell to customers in the future.” (quickbooks.intuit.com)
• Recurring invoices / subscriptions – built in (Essentials). “Recurring invoices automatically invoice clients who have regularly-scheduled orders.” (quickbooks.intuit.com)
• Credit control and reminders – built in. “Know exactly what you’re owed and get paid fast with automated reminders.” (quickbooks.intuit.com)
• Online card / direct debit payment – through GoCardless. “Set your customers up to pay via GoCardless within QuickBooks Online.” (quickbooks.intuit.com)
• Revenue recognition – built in (Advanced). “Revenue recognition helps you stay consistent, compliant, and credible with automated revenue recognition.” (quickbooks.intuit.com)

Stock and warehouse: QuickBooks

• Stock control – built in (Plus). “Inventory track products, cost of goods, see what's popular, create purchase orders, and manage vendors.” (quickbooks.intuit.com)

Customers and CRM: QuickBooks

• Lead management – built in (Essentials). “Lead management track new leads and existing customer opportunities in one place-and view their status in the sales cycle.” (quickbooks.intuit.com)
• Marketing e-mail campaigns – through Mailchimp. “Mailchimp, by Intuit QuickBooks and Mailchimp work together to turn your customer data into effective marketing campaigns.” (quickbooks.intuit.com)

People, HR and payroll: QuickBooks

• Holiday and absence – through an app or add-on. “Employee access give your team access to record hours, request time off, and more.” (quickbooks.intuit.com)
• Rotas / shift scheduling – through an app or add-on. “Job and shift scheduling build schedules, and assign jobs and shifts.” (quickbooks.intuit.com)
• Time and attendance – through an app or add-on. “Time tracking is only available in payroll premium and elite.” (quickbooks.intuit.com)
• UK payroll (RTI) – through an app or add-on. “HMRC-recognised payroll software for online PAYE reporting.” (quickbooks.intuit.com)
• Pensions auto-enrolment – through an app or add-on. “Pension auto-enrollment assess and auto-enroll employees in pension schemes.” (quickbooks.intuit.com)
• Employee self-service app – through an app or add-on. “Employee portal employees can access payslips and P60s to alleviate employer admin.” (quickbooks.intuit.com)

E-commerce and channels: QuickBooks

• Point of sale (shop till) – through Zettle. “QuickBooks integrates with Zettle, making point of sale payments a breeze.” (quickbooks.intuit.com)
• Shopify connection – through an app or add-on. “QuickBooks integrates with hundreds of apps and payment platforms, including PayPal, Shopify, Stripe, and Square.” (quickbooks.intuit.com)

Reporting, platform and integrations: QuickBooks

• Cloud (no servers to run) – built in. “QuickBooks automatically backs up your data to the cloud and syncs across all your devices.” (quickbooks.intuit.com)
• Mobile app – built in. “QuickBooks online is accessible securely from any web browser or through the mobile app.” (quickbooks.intuit.com)
• Custom reports – built in (Advanced). “Custom report builder build and save reports that are tailored to your business needs.” (quickbooks.intuit.com)
• Dashboards / KPIs – built in (Essentials). “Dashboards consolidates key metrics into interactive dashboards with customisable charts and AI-powered summaries.” (quickbooks.intuit.com)
• Excel integration – built in (Advanced). “Spreadsheet sync seamlessly send data back and forth between QuickBooks online advanced and Excel for more accurate business data and custom insights.” (quickbooks.intuit.com)
• App marketplace – built in. “Apps can be connected directly from the QuickBooks App Store.” (quickbooks.intuit.com)
• Workflow / approval automation – built in (Advanced). “Workflow automation save time and mitigate risk with automated workflows and set reminders for improved cash flow and more.” (quickbooks.intuit.com)
• Role-based permissions – built in (Essentials). “User management and permissions create and manage users and pre-defined roles, assigning them specific access levels to various areas of QuickBooks.” (quickbooks.intuit.com)

How to compare QuickBooks with other systems

The useful comparison is against the features your business actually needs. Write down the five or six processes you cannot work without, check each against the list above and against the same list for other systems, and ask each vendor to show those processes in a demo using your own examples.

See our guides to accounting software.

Frequently asked questions